Rose B. Coggins
Assignment I
Write a letter asking a teacher for permission to use his/her name as a prospective job reference.
Writer’s Checklist
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State why the reference is being requested.
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Specify the types of position being applied for. Give the names of companies, if any are known at the time that may be asking for references.
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Mention pertinent details to help the recepient remember you and important facts about you.
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Express appreciation for the assistance.
Assignment II
Locate a realistic job in current want ads. Then write a letter replying to the advertisement.
Writer’s Checklist
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Specify the exact job or type of position being sought.
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If you are not applying for a known opening, give your reasons for inquiring.
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Emphasize any experience that relates directly to the job.
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Mention other experience, education, and qualifications that would contribute to your potential in the job.
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Enclose a resume.
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State when you are available for an interview. Give a telephone number where you can be reached or where messages can be left for you.
Assignment III
Locate an advertisement in which you would like to receive further information.
Checklist
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Be as specific as possible.
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Mention the reason for the inquiry.
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If the request results from an advertisement, identify the source.
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If there are many questions, number them.
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If the reply will be short, suggest that the recipient simply return the letter with the reply noted on it, or enclose a carbon of the letter for his/her notation and return.
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If suitable, enclose a reply postcard set up for the recipient’s insertion of a word, name or figure.
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Enclose an addressed rep1y envelope, preferable postpaid.
Assignment IV
Write a letter to invite someone you know who has a great deal of experience in the field of word processing to speak to the class.
Checklist
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State the reason why the speaker is being invited. Indicate whom he will be addressing and approximately how many people will be present. If he is one of several speakers, outline the balance of the program briefly.
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Mention the audience’s interest, even if the speaker is choosing the subject or title for his/her presentation.
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Indicate how his/her talk should be.
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Specify the day, date, and hours.
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Give the exact location of the meeting. Ask for biographical data and glossy photo, if necessary.
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If someone will meet the speaker, give his name. Mention the fee or other expenses that the organization is prepared to pay; if no fee is possible, say so.
Assignment V
Write an informal invitation to invite a teacher to your induction to the National Business Letter Writing Society.
Checklist
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Address business-dinner invitations for a couple to the business associate; address social-dinner invitations to the wife.
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Explain the occasion for the invitation.
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Say why the recipient is being invited.
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Specify the day, date, hour, and location. Mention any special type of dress required.
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If someone other than the recipient is invited, make this clear.
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Specify the desired reply date, if necessary.